GUIDE SCHEDULING
Schedule your team
without the chaos.
Guides submit their availability. You build the schedule in minutes. When someone can't cover, the system handles it — without you chasing people on WhatsApp.
The coordination tax
WhatsApp Scheduling
"Who can do the 10am tomorrow?" Messages sent. Hours pass. Follow-ups needed. Screenshots forwarded. By the time the schedule is clear, half the day is gone.
Availability Guesswork
No central place where guides post their availability. The manager holds it all in their head — or in a spreadsheet that's already outdated.
Last-Minute Coverage Scramble
A guide calls in sick at 7am. Now you need to find a replacement, confirm they know the tour details, and update everyone — before the guests arrive.
Information Overload for Guides
Guides don't need to see every booking from every city. But shared spreadsheets and group chats show everything to everyone, creating confusion.
Scheduling built for tour teams
Guide Availability
Guides submit their available days and times directly in TourDash. No messages, no spreadsheets. The manager always has an up-to-date picture of who's available when.
Schedule Building
Assign guides to tours in a few clicks. See availability, bookings, and tour requirements side by side. Build the day's schedule in minutes instead of hours.
Coverage Handover
When a guide can't cover their shift, the system helps find a replacement from available guides — without the manager having to call, text, and follow up. The handover happens inside the tool.
Scoped Visibility
Guides see their own tours and schedule. Managers see their assigned cities. Owners see everything. Each person gets exactly the information relevant to them — no more, no less.
How it works
Guides Submit Availability
Each guide marks when they're available — in the app, on their own time. No messages needed. You always know who can work when.
Build the Schedule
See all availability at a glance. Assign guides to tours with a few clicks. The schedule is ready in minutes and instantly visible to the team.
Handle Changes
Guide can't make it? The system surfaces available replacements. Coverage handover happens inside TourDash — no WhatsApp chasing required.
Frequently asked questions
Ready to stop chasing guides on WhatsApp?
Free setup. Operational in 24 hours. No credit card.